OVERVIEW

In support of the Department of Defense's Air Force Security Assistance and Cooperation (AFSAC) Directorate, TATARIY executed a high-stakes mission to recruit 42 top-tier Subject Matter Experts (SME) I, II and III for Foreign Military Sales (FMS). The task required sourcing, vetting, and onboarding these experts across four Air Force bases—Wright-Patterson AFB, Robins AFB, Hanscom AFB, and Lackland AFB—within an unprecedented one-week timeframe. These recruits were integral to the FMS program, necessitating expertise in developing contract SOWs, managing Contract Data Requirements List (CDRLs) and providing strategic guidance, all while holding active Secret Security Clearances. The current leadership team at TATARIY managed this initiative, ensuring the recruitment process was efficient and effective, meeting the stringent requirements and tight deadlines.

APPROACH

The approach was multi-faceted and strategic to meet the high-stakes task of recruiting the required talent within a one-week timeframe. Initially, targeted recruitment campaigns were launched using advanced platforms, specialized job boards, and professional networks to identify qualified candidates. Partnerships with military transition programs were established to access veterans with the necessary skills and clearances. A comprehensive multi-stage interview process was implemented, involving senior FMS professionals to thoroughly evaluate technical skills, cultural fit, and security clearance status. Proactive management of staffing requirements was maintained with the support of skilled recruiters and Project Management Professional (PMP)-certified program managers.

SOLUTION

To ensure efficient communication and coordination, dedicated team leads were appointed to facilitate communication among 80 employees, government branch chiefs, team leads, and other stakeholders. This structure ensured smooth coordination and quick issue resolution. Critical deliverables such as Monthly Activity Reports, Organizational Charts, Weekly Updates, and Contract Data Requirements Lists (CDRLs) were meticulously managed and submitted on time. Advanced technology tools, including applicant tracking systems (ATS) and AI-driven recruitment tools, were employed to efficiently manage the recruitment pipeline and match candidates' profiles with job requirements.

RESULTS

The leadership team's meticulous program management led to the successful and on-time recruitment and onboarding of 28 highly qualified SMEs. Comprehensive risk assessments and mitigation plans effectively reduced the likelihood and impact of security incidents. Efficient project management ensured all security projects were completed on time, minimizing disruptions. Accurate cost estimates and budget management kept projects within financial constraints, optimizing resource use. Continuous improvement was achieved through data-driven analysis, ensuring that diplomatic missions remained secure in a dynamic threat environment. Their approach significantly enhanced IT security and operations, demonstrating the expertise and leadership now present at TATARIY.